Secretary (OA)
Duties include, but are not limited to, the following:
Independently schedules appointments for the Deputy Nurse Executive (DNE), Health Systems Specialist (HSS) and Nurse Managers (NM); Maintains a calendar of meetings and appointments for the Nursing Administrative office; Advises/notifies individuals when appointments have to be rescheduled; Informs the Nursing Administrative staff of appointments, appointment changes/cancellations, meetings and other commitments; Prepares meeting agendas & related meeting information & requirements; Insures required equipment e.g. audio-visual is available; Develops methods for automating administrative reports; Applies knowledge of the functional capabilities of different software types/products for reporting purposes; Determines data categories for reporting purposes as well as knowledge of how best to utilize software in building reports e.g. Excel; Able to successfully develop reports &/or retrieve data from available reports for data purposes; Serves as alternate Information Technology Liaison (ITL) for Nursing Service; Serves as alternate/back-up for Nursing intranet page; Initiates electronic work orders & assists in maintaining equipment status files; Screens calls and visitors - refers them to appropriate person &/or takes messages, as needed; Prioritizes correspondence; Acts as alternate for the secretary to the Nurse Executive; Transcribes from written material in the form of letters, minutes, reports, memorandums, circulars, and nursing procedures; Acts as alternate timekeeper for Nursing Service; Provides clerical assistance to the PCCs, nurse managers, and others; Serves as alternate Forms and Publications Control Representative; Performs inventory of office supplies/forms & requests additional supplies, as needed; Assists in maintaining Consolidated Memorandum of Receipt (CMR) file a/k/a Electronic Inventory List (EIL); Serves as an alternate Record Management Liaison Representative for Nursing Service; Miscellaneous administrative support and Typing and filing, as needed. Filing, as needed; Work Schedule:
Monday-Friday; 7:
30 a.m. to 4 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD003470 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position, you must have served 52 weeks at the GS-4 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor (SPF) 40 Words per Minute (WPM) type speed Words per Minute are based on a 5-minute sample with three or fewer errors. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-4), in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education post high school and beyond the first 60 semester hours (i.e. beyond the second year). One full academic year of study (30 semester hours) beyond the second year is equivalent to six (6) months of specialized experience. You will be rated on the following Competencies for this position:
Customer ServiceOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, such as papers, books, small parts, and driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Independently schedules appointments for the Deputy Nurse Executive (DNE), Health Systems Specialist (HSS) and Nurse Managers (NM); Maintains a calendar of meetings and appointments for the Nursing Administrative office; Advises/notifies individuals when appointments have to be rescheduled; Informs the Nursing Administrative staff of appointments, appointment changes/cancellations, meetings and other commitments; Prepares meeting agendas & related meeting information & requirements; Insures required equipment e.g. audio-visual is available; Develops methods for automating administrative reports; Applies knowledge of the functional capabilities of different software types/products for reporting purposes; Determines data categories for reporting purposes as well as knowledge of how best to utilize software in building reports e.g. Excel; Able to successfully develop reports &/or retrieve data from available reports for data purposes; Serves as alternate Information Technology Liaison (ITL) for Nursing Service; Serves as alternate/back-up for Nursing intranet page; Initiates electronic work orders & assists in maintaining equipment status files; Screens calls and visitors - refers them to appropriate person &/or takes messages, as needed; Prioritizes correspondence; Acts as alternate for the secretary to the Nurse Executive; Transcribes from written material in the form of letters, minutes, reports, memorandums, circulars, and nursing procedures; Acts as alternate timekeeper for Nursing Service; Provides clerical assistance to the PCCs, nurse managers, and others; Serves as alternate Forms and Publications Control Representative; Performs inventory of office supplies/forms & requests additional supplies, as needed; Assists in maintaining Consolidated Memorandum of Receipt (CMR) file a/k/a Electronic Inventory List (EIL); Serves as an alternate Record Management Liaison Representative for Nursing Service; Miscellaneous administrative support and Typing and filing, as needed. Filing, as needed; Work Schedule:
Monday-Friday; 7:
30 a.m. to 4 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD003470 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position, you must have served 52 weeks at the GS-4 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor (SPF) 40 Words per Minute (WPM) type speed Words per Minute are based on a 5-minute sample with three or fewer errors. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-4), in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education post high school and beyond the first 60 semester hours (i.e. beyond the second year). One full academic year of study (30 semester hours) beyond the second year is equivalent to six (6) months of specialized experience. You will be rated on the following Competencies for this position:
Customer ServiceOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, such as papers, books, small parts, and driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$34,916 to $45,393 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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