Secretary (OA)
Duties include, but are not limited to the following:
Answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures; Screens calls and personally answers calls when the requested information concerns routine and procedural requirements; Maintains a calendar of meetings and appointments for the staff; Schedules appointments, coordinates meetings, and/or arranges conferences; Arranges travel for staff, including scheduling transportation, making reservations and preparing travel vouchers; Serves as official timekeeper for the service and maintain service record cards of all employees; Types recurring and nonrecurring correspondence such as letters, memos, reports, and minutes from written materials using computer software and equipment; Reviews and finalizes documents prepared by others; Prepare meeting agendas and related meeting information; Act as alternate for the Secretary to the Nurse Executive, scheduling appointments; Prepares a variety of recurring reports; Uses Microsoft Excel or other comparable spreadsheet software to develop and change spreadsheets; Performs other related duties as assign. Work Schedule:
Monday - Friday (7:
30am-4:
00pm) Recruitment & Relocation Incentives:
Not authorized Financial Disclosure Report:
Not Required TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. TO QUALIFY FOR THIS POSITION AT THE GS-05 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA:
SPECIALIZED
Experience:
Have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-04) in Federal Service that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of a Secretary (Office Automation), GS-05. Specialized experience includes:
preparing administrative correspondence, drafting reports, maintains suspense items, coordinating and scheduling meetings, maintaining calendars, making travel arrangements, receiving telephone calls, assisting visitors and responds to requests for information. Applicants should possess exceptional interpersonal/communications skill and must have the ability to be an attentive listener. NOTE:
Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR EDUCATION:
Have successfully completed four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university NOTE:
Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR COMBINATION:
Have an equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience, as described above, which meet the total qualification requirements for this grade level. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university. NOTE:
Your experience must be documented in your resume and transcripts are required. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
Customer ServiceFlexibilityOrganizational Awareness IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures; Screens calls and personally answers calls when the requested information concerns routine and procedural requirements; Maintains a calendar of meetings and appointments for the staff; Schedules appointments, coordinates meetings, and/or arranges conferences; Arranges travel for staff, including scheduling transportation, making reservations and preparing travel vouchers; Serves as official timekeeper for the service and maintain service record cards of all employees; Types recurring and nonrecurring correspondence such as letters, memos, reports, and minutes from written materials using computer software and equipment; Reviews and finalizes documents prepared by others; Prepare meeting agendas and related meeting information; Act as alternate for the Secretary to the Nurse Executive, scheduling appointments; Prepares a variety of recurring reports; Uses Microsoft Excel or other comparable spreadsheet software to develop and change spreadsheets; Performs other related duties as assign. Work Schedule:
Monday - Friday (7:
30am-4:
00pm) Recruitment & Relocation Incentives:
Not authorized Financial Disclosure Report:
Not Required TYPING PROFICIENCY:
This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. TO QUALIFY FOR THIS POSITION AT THE GS-05 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA:
SPECIALIZED
Experience:
Have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-04) in Federal Service that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of a Secretary (Office Automation), GS-05. Specialized experience includes:
preparing administrative correspondence, drafting reports, maintains suspense items, coordinating and scheduling meetings, maintaining calendars, making travel arrangements, receiving telephone calls, assisting visitors and responds to requests for information. Applicants should possess exceptional interpersonal/communications skill and must have the ability to be an attentive listener. NOTE:
Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR EDUCATION:
Have successfully completed four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university NOTE:
Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR COMBINATION:
Have an equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience, as described above, which meet the total qualification requirements for this grade level. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university. NOTE:
Your experience must be documented in your resume and transcripts are required. You will be rated on the following Competencies as part of the assessment questionnaire for this position:
Customer ServiceFlexibilityOrganizational Awareness IMPORTANT:
A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$34,916 to $45,393 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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